How to Start a Trucking Company in the U.S. (Checklist for 2025)

Starting a trucking company in the U.S. can be a lucrative business opportunity, but it requires careful planning, compliance with federal and state regulations, and a solid operational strategy. Whether you're an owner-operator looking to expand or an entrepreneur entering the logistics industry, this step-by-step guide for 2025 will help you launch your trucking business successfully. We’ll cover everything from obtaining a Motor Carrier (MC) Number and DOT number to setting up operations and scaling your business. Let’s get started!

Step 1: Create a Business Plan

A well-structured business plan is the foundation of any successful trucking company. Your plan should include:

• Business Model: Will you operate as an owner-operator, fleet owner, or broker?
• Niche: Decide between freight types (dry van, flatbed, refrigerated, etc.).
• Market Research: Identify competitors, target customers, and pricing strategies.
• Funding & Budget: Estimate startup costs (trucks, insurance, permits, fuel, maintenance).
• Revenue Projections: Forecast income based on freight rates and operational capacity.

Step 2: Register Your Trucking Business

Before hitting the road, you must legally establish your business.

Choose a Business Structure

• Sole Proprietorship: Simple but no liability protection.
• LLC (Limited Liability Company): Recommended for asset protection.
• Corporation: For larger fleets seeking investors.

Register with State & Federal Agencies

• Obtain an EIN (Employer Identification Number) from the IRS.
• Register your business name with your state (DBA if applicable).

Step 3: Get Your Motor Carrier (MC) Number & DOT Number

What is a Motor Carrier Number (MC Number)?

An MC Number is issued by the Federal Motor Carrier Safety Administration (FMCSA) and authorizes interstate commerce.

What is a DOT Number?

A DOT Number is required for commercial vehicles involved in interstate travel and weighing over 10,000 lbs.

How to Apply for an MC Number & DOT Number

• Complete the FMCSA Online Registration (USDOT Number Application).
• Submit form MCSA-1 (Combined DOT & MC Number application).
• Pay the Required Fee:
• DOT Number: Free but may require additional state fees.
• Receive Your Numbers: Processing takes 7-10 business days (expedited options available).

Pro Tip: Need help? Companies like Nexterix.com provide FMCSA filing assistance to streamline the process.

Step 4: Obtain Necessary Permits & Authority

Depending on your operations, you may need:

• BOC-3 (Blanket of Coverage) Filing: Required for process agents in every state you operate.
• Heavy Vehicle Use Tax (HVUT): Form 2290 for trucks over 55,000 lbs.
• International Registration Plan (IRP): For interstate travel.
• International Fuel Tax Agreement (IFTA): For fuel tax reporting.
• State-Specific Permits: E.g., NY HUT, KYU Number, Oregon Weight Permit.

Step 5: Get Trucking Insurance

Insurance is mandatory for operating legally. Key policies include:

• Primary Liability Insurance: $750,000+ minimum for freight carriers.
• Cargo Insurance: Protects shipped goods.
• Physical Damage Coverage: For truck repairs.
• Workers’ Compensation: If hiring drivers.

Cost: Expect $8,000–$20,000/year, depending on fleet size and coverage.

Step 6: Acquire Trucks & Equipment

Buying vs. Leasing Trucks

• Buying: Higher upfront cost, but long-term ownership.
• Leasing: Lower initial cost but ongoing payments.

Essential Equipment

• ELD (Electronic Logging Device): FMCSA-mandated for HOS compliance.
• GPS & Fleet Management Software: For route optimization.
• Safety Gear: Fire extinguishers, reflective triangles, first aid kits.

Step 7: Hire Drivers & Comply with Safety Regulations

Hiring Qualified CDL Drivers

• Verify CDL licenses, driving records, and drug testing compliance.
• Conduct background checks and previous employment verification.

FMCSA Compliance Requirements

• Drug & Alcohol Testing Program.
• CSA (Compliance, Safety, Accountability) Scores Monitoring.
• Regular Vehicle Inspections & Maintenance.

Step 8: Find Loads & Grow Your Business

Freight Sources

• Load Boards: DAT, Truckstop.com, 123Loadboard.
• Freight Brokers: Established partnerships ensure steady loads.
• Direct Shippers: Contract with manufacturers/retailers.

Marketing Your Trucking Company

• Create a Professional Website (Showcase services & contact info).
• Leverage Social Media & Google Ads (Target local/regional shippers).
• Networking (Join trucking associations like OOIDA or TCA).

FAQs: Most Searched Questions About Starting a Trucking Company

1. What is a Motor Carrier Number (MC Number)?

An MC Number is a unique identifier issued by the FMCSA for carriers operating interstate.

2. How Do I Get a Motor Carrier Number?

Apply through the FMCSA website, submit form MCSA-1, and pay the $300 fee.

3. Do I Need a DOT Number and an MC Number?

DOT Number: Required for all interstate commercial vehicles.

MC Number: Needed if hauling regulated freight for hire.

4. How Much Does an MC Number Cost?

The FMCSA filing fee is $300 (as of 2025).

5. Can I Buy an Existing MC Number?

Yes, but verify its CSA score and ensure no violations are attached.

6. How Long Does It Take to Get an MC Number?

Typically 7-10 business days, but expedited processing is available.

7. What’s the Difference Between a DOT Number and an MC Number?

DOT Number: Tracks safety records.

MC Number: Grants operating authority for hire.

8. Do Owner-Operators Need an MC Number?

Only if transporting regulated commodities or operating as a for-hire carrier.

9. How Do I Check a Motor Carrier Number?

Use the FMCSA SAFER System to verify MC/DOT numbers.

10. What Happens If I Operate Without an MC Number?

You risk fines, out-of-service orders, or losing operating authority.

Final Checklist to Start a Trucking Company in 2025

• Write a business plan.
• Register your business (LLC/Corp).
• Obtain DOT & MC Numbers.
• Get trucking insurance.
• Acquire trucks & ELDs.
• Hire CDL drivers (if needed).
• Secure loads & start hauling.

Need Help with FMCSA Filings?

Starting a trucking company involves complex paperwork. Nexterix.com offers legal and operational support, including:

• MC/DOT Number Filing.
• BOC-3 Processing.
• IRP/IFTA Registration.
• Compliance & Audit Assistance.

Book a free meeting today and hit the road with confidence!

Final Thoughts

By following this 2025 trucking startup guide, you’ll be well on your way to building a successful, compliant, and profitable trucking business.